Section 1 - Checklist

N/A	Department Head has justified the need for inclusion in Capital Improvement Budget.
N/A	Item is included in current year Adopted Budget.
N/A	Item is included in current year budget request (Police only)
Yes	An evaluation to replace existing equipment has been conducted by appropriate personnel to justify request for purchase.
	Department Head initiates purchasing process.
Yes		Written specifications have been developed.
N/A		RFP/RFQ has been developed.
N/A		Availability of state pricing has been reviewed and evaluated.
N/A		Potential vendors have been identified to bid or quote.
N/A		Bids/quotes/competitive pricing have been solicited.
No			New and used equipment as well as leasing have been included in purchasing options solicited.
No		Bids/quotes/competitive pricing have been received and evaluated
Yes			Bids/quotes attached here K9 Squad Bid Complete - 2018.pdf
N/A	Department head determines that purchase is appropriate (2,500 - 9,999)
Yes		Request submitted for approval to Mayor and Director of Finance
Yes	Department head determines that purchase is appropriate (10,000+)
Yes		Request submitted for approval to Mayor and Director of Finance
Yes		Purchase recommended for approval to committee of jurisdiction and common council
Yes			Five year cost evaluation prepared and submitted
No			An updated evaluation to replace existing equipment has been conducted by appropriate personnel to justify request for purchase
	Intentions for disposal of capital equipment to be replaced.
N/A Trade-in N/A Sell N/A No value, dispose as salvage.

Section 2 - Vehicle Replacement Report
Vehicle repair history - beginning from vehicle purchase to present day.

Routine maintenance

Total Dollar Amount	Attach reports here
N/A	We currently don't have a K9 squad to replace.

Mechanical fixes

Total Dollar Amount	Attach reports here
N/A	We currently don't have a K9 squad to replace.

Vehicle inpection report

Attach condition report here

N/A

Pictures (from a 6' distance preferred)

Picture Description	Attach pictures here
Front view / middle of windshield	N/A
Rear view / middle of trunk/tailgate	N/A
Side view driver / middle of vehicle	N/A
Side view passenger / middle of vehicle	N/A
Top view / truck bed	N/A
Engine	N/A

Section 3 - 5 Year Cost of Ownership

	Requested Vehicle	Current Vehicle	Difference
Fuel	$11794.00	$0.00	$11794.00
Maintenance	$710.00	$0.00	$710.00
Repairs	$2426.45	$0.00	$2426.45
Miscellaneous	$0.00	$0.00	$0.00
Vehicle Condition Report	$0.00	$0.00	$0.00
Source	Calculator.net (Fuel Cost Calculator) Est. Fuel Cost/year based on 16 MPG, average fuel cost of $2.50/gallon, 75 miles per day, working half the year, for 5 years