Yes | Department Head has justified the need for inclusion in Capital Improvement Budget. |
Yes | Item is included in current year Adopted Budget. |
N/A | Item is included in current year budget request (Police only) |
Yes | An evaluation to replace existing equipment has been conducted by appropriate personnel to justify request for purchase. |
 | Department Head initiates purchasing process. |
Yes | | Written specifications have been developed. |
N/A | | RFP/RFQ has been developed. |
N/A | | Availability of state pricing has been reviewed and evaluated. |
Yes | | Potential vendors have been identified to bid or quote. |
Yes | | Bids/quotes/competitive pricing have been solicited. |
No | | | New and used equipment as well as leasing have been included in purchasing options solicited. |
Yes | | Bids/quotes/competitive pricing have been received and evaluated |
Yes | | | Bids/quotes attached here  Bid List.pdf |
Yes | Department head determines that purchase is appropriate (2,500 - 9,999) |
Yes | | Request submitted for approval to Mayor and Director of Finance |
Yes | Department head determines that purchase is appropriate (10,000+) |
Yes | | Request submitted for approval to Mayor and Director of Finance |
Yes | | Purchase recommended for approval to committee of jurisdiction and common council |
Yes | | | Five year cost evaluation prepared and submitted |
Yes | | | An updated evaluation to replace existing equipment has been conducted by appropriate personnel to justify request for purchase |
| Intentions for disposal of capital equipment to be replaced. |
Yes | Trade-in |
Yes | Sell |
N/A | No value, dispose as salvage. |
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